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Senior Specialist, Procurement

SOFTACT Solutions is searching for a talented and dynamic Procurement Representative to work in a supplier management team environment to support the development of procurement specifications, work statements, terms and conditions for specialized materials, equipment, and / or services. Must be able to procure material, equipment, supplies, services, and commodity products of medium to high value and medium to high volume.

Job Duties:

  • Identify new sources of supply, stay abreast of supplier products / services, in the industry
  • Compile and analyze data to determine price objectives and stay informed on price trends
  • Prepare bid packages, conduct bidder conferences, analyze and evaluate proposals
  • Lead negotiations on provisions, pricing, delivery and payment terms
  • Select and recommend suppliers, write and administer awards
  • Focus on cost and cycle time reductions as well as delivery and quality standards
  • Resolve receiving discrepancies, invoicing issues, supplier corrective action plans
  • Negotiate and settle with suppliers regarding damage claims, rejections, losses, return of material, over-shipments, cancellation and changes
  • Evaluate root cause and corrective action with supplier on late delivery performance
  • Refer to policies and practices for guidance and compliance
  • Exercise judgement within defined procedures and practices to determine appropriate action
  • Meet established goals, objectives, performance metrics
  • Solve problems of increased scope and complexity
  • Identifying process improvements and hard savings opportunities
  • Provide positive guidance and direction to teammates
  • Perform activities / tasks with moderate Supervision
  • Be able to multi-task utilizing multiple procurement systems and follow multiple procedures
  • Has authority to bind the Commission per the delegation of authority
  • Facilitates the procurement process to ensure smooth operation
  • Develops sources of supply using research techniques to collect and analyze data
  • Analyzes market conditions and product/technological developments for work application
  • Develops specifications and statements of work with customers and team members
  • Analyzes and evaluates responses to complex solicitations for conformance to procurement requirements such as insurance, bonds, and scope of work, and reviews the award recommendations of others
  • Prepares, awards, and administers complex contracts and/or purchase orders including monitoring contractor’s deliverables and performance, changes/modifications and contract closeout
  • Oversees, coordinates, and facilitates site inspections, pre-solicitation conferences, bid openings, and other related meetings
  • Conducts advanced price and cost analyses for bid award, proposal award, and reporting purposes
  • Contacts customers to identify and discuss needs, resolve problems and provide guidance regarding procurement process when necessary
  • Ensures the completion of service level agreements with customers
  • Processes complex order requests and determines the method of procurement based on the characteristics of the request
  • Composes advanced contracts and other required documents
  • Conducts vendor conferences and negotiates with vendors on large and complex purchases
  • Contacts, interviews and/or negotiates with suppliers to conduct market research, to resolve contract related discrepancies, to resolve delivery and billing disputes and to make product/service award recommendations
  • Presents contracts to supply chain approval authority
  • Trains procurement staff, customers and suppliers on procurement principles, practices and techniques
  • Uses business software to create and maintain documents, reports, spreadsheets and databases
  • Other Functions
  • Participates in the management and development of team projects
  • Performs other related duties as assigned

 Minimum Qualifications:

  • Bachelor's degree in Supply Chain Management, Logistics Management, Economics, Finance, Accounting, Operations Management, General Business Management and a minimum of 6 years relevant Supply Chain experience
  • 3+ years in Software negotiations
  • Expert knowledge of business and relationship management principles and practices, purchasing, contracting and negotiating
  • General knowledge of research, finance and accounting
  • Ability to perform cradle-to-grave contracting work of a complex nature
  • Ability to lead a team in the performance of complex procurements
  • Ability to write clearly and concisely using proper language and grammar
  • Expert in applying laws, regulations, policies and procedures
  • Ability to effectively manage workload within a team setting
  • Ability to practice effective resource management for the team (e.g. time management)
  • Ability to promptly respond with courtesy to requests and complaints from the general public, vendors, customers, co-workers and external government agencies and work proactively to resolve issues
  • Ability to monitor, review, and optimize individual and team performance
  • Ability to train, coach and mentor staff
  • Ability to foster collaboration among team members, customers and vendors to accomplish team objectives

Preferred Qualifications:

  • Negotiating skills
  • Change Management experience
  • Risk Mitigation experience
  • Presentation and Communications skills
  • Service Contract experience
  • Software Agreement negotiation experience
  • Computer Skills - PowerPoint, Word, Excel, MRP/Procurement software tools
  • Experience in Constructions Contracts to include Design/Build, Fixed Price and Time Material Agreements
  • Master degree in Supply Chain Management, Logistics Management, Economics, Finance, Accounting, Operations Management, General Business Management
  • Six Sigma Certifications
  • SAP and Peoplesoft experience

Location: Colorado, Georgia, North Carolina

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

SOFTACT Solutions is an equal opportunity/affirmative action employer. We consider applicants without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other category protected by federal, state or local law.